About this programme

This training provides NGO finance and HR professionals with the skills to effectively manage payroll funded by grants while ensuring donor compliance and accurate financial reporting. It integrates payroll systems, donor regulations, statutory obligations, and audit preparedness to enhance accountability and transparency in grant-funded projects.

Duration

5 Days

Who Should Attend

Finance and payroll officers in NGOs
Grant and donor compliance officers
HR managers handling staff contracts under grants
NGO auditors and accountants
Project and program managers responsible for donor reporting

Learning outcomes

What you'll walk away with

By the end of the course, participants will be able to:

Set up compliant payroll systems for donor-funded staff.
Apply donor rules and regulations to payroll management.
Handle statutory deductions and staff benefits correctly.
Prepare accurate donor payroll reports and audits.
Mitigate risks in payroll and donor fund management.

Course modules

What we cover, module by module

Module 1: Fundamentals of Payroll in NGOs

Payroll structures and grant funding dynamics.
Key donor requirements affecting payroll.
Case Study: Payroll mismanagement in an NGO project.

Module 2: Statutory Deductions and Benefits

PAYE, social security, health, and pension contributions.
Handling expatriates and international staff taxation.
Case Study: Penalties due to statutory non-compliance.

Module 3: Donor Rules and Payroll Compliance

Understanding USAID, EU, UN, and other donor payroll requirements.
Budgeting and allowable/unallowable payroll costs.
Case Study: Donor audit findings on payroll misallocation.

Module 4: Payroll Reporting for Donors

Linking payroll to project budgets.
Donor financial report preparation and documentation.
Case Study: Successful donor payroll reconciliation.

Module 5: Risk Management & Payroll Audits

Common payroll frauds and donor fund risks.
Preparing for internal and external payroll audits.
Case Study: Strengthening internal controls in payroll management.

Impact

Where the change lands

Organizational Impact

Strengthen compliance with donor and statutory payroll requirements.
Reduce risks of misreporting and donor fund disallowances.
Improve efficiency in payroll and grant financial management.

Individual Impact

Gain practical skills in managing donor-funded payroll.
Learn how to prepare accurate donor financial reports.
Enhance career growth in NGO finance, HR, and grants management.

Dates and locations

Upcoming intakes

Every intake is limited to a small cohort. Booking closes when a date fills or three weeks before the start, whichever comes first.

Full calendar

City	Starts	Ends	Delivery	Book
NakuruNext	20 Jul 2026	24 Jul 2026	In-Person	Book
Kigali	20 Jul 2026	24 Jul 2026	In-Person	Book
Accra	20 Jul 2026	24 Jul 2026	In-Person	Book
Kisumu	27 Jul 2026	31 Jul 2026	In-Person	Book
Johannesburg	27 Jul 2026	31 Jul 2026	In-Person	Book
Dakar	27 Jul 2026	31 Jul 2026	In-Person	Book