Training Workshop on Government and Public Sector Records and Archiving

Module 1: Public Sector Records Laws and Compliance

• Overview of federal, state, and local records management laws
• Public accountability, transparency, and governance obligations
• Freedom of Information and access to information requirements
• Risks, penalties, and consequences of non compliance
• Case Study: Analysis of a major public records compliance failure and lessons learned

Module 2: Records Retention and Classification in Government

• Developing and applying government retention schedules
• Records classification systems for efficient retrieval
• Managing confidential and classified government information
• Balancing operational efficiency with long term preservation needs
• Practical: Draft a retention schedule for a government department

Module 3: Digital Records and E Government Challenges

• Transitioning from paper based to electronic records systems
• E government platforms and digital archiving systems
• Metadata standards and ensuring authenticity of digital records
• Cybersecurity and cloud related risks in public sector records
• Case Study: Implementation of a digital records system in a government agency

Module 4: Long Term Archiving and Preservation Strategies

• Ensuring long term access to digital and hybrid records
• Preservation formats and migration planning
• Role of national and institutional archives in recordkeeping
• Managing combined paper and digital record systems
• Practical: Design a preservation plan for historical government records

Module 5: Records Governance, Accountability and Emerging Trends

• Building a culture of compliance and accountability in public institutions
• Managing audits, investigations, and information requests
• Open data initiatives and citizen access to information
• Technology driven approaches to smart archiving
• Simulation: Responding to a freedom of information request and records audit scenario