Professional Administrative & Accounting Systems Programme for Secretaries (Zoho Books)

Module 1: Advanced Office Administration & Financial Workflow Management

• The evolving role of secretaries in financial support

• Managing financial documentation and correspondence

• Filing and digital document control systems

• Understanding financial workflows within organizations

• Introduction to accounting terminology

• Practical Exercise: Designing an efficient admin-finance coordination system

Module 2: Accounting Fundamentals for Administrative Professionals

• Introduction to bookkeeping concepts

• Understanding debits and credits (simplified)

• Cash management and petty cash procedures

• Sales, purchases, and expense documentation

• Introduction to bank reconciliation principles

• Practical Exercise: Recording sample transactions manually

Module 3: Introduction to Zoho Books (System Setup & Navigation)

• Overview of Zoho Books interface and features

• Setting up an organization profile

• Configuring chart of accounts

• Managing customers and vendors

• Customizing invoices and payment terms

• Hands-On Practice: System setup and navigation

Module 4: Transaction Processing in Zoho Books

• Creating and sending sales invoices

• Recording supplier bills and payments

• Managing expenses and petty cash

• Performing bank reconciliation

• Managing recurring transactions

• Workshop: End-to-end transaction cycle simulation

Module 5: Reporting, Compliance & Digital Records Management

• Generating financial reports (Profit & Loss, Balance Sheet, Cash Flow)

• Exporting and sharing reports with management

• Managing tax settings (overview)

• Data security and access control in cloud accounting

• Integrating administration with accounting processes

• Final Practical Assessment: Preparing and presenting reports