Training on Contract Management for NGOs & Donor-Funded Projects

Module 1: Introduction to NGO and Donor Funded Contracts

• Nature and purpose of contracts in humanitarian and development contexts
• Key stakeholders in donor funded projects and their contractual relationships
• Understanding roles of NGOs, donors, governments, and implementing partners
• Contracting principles in emergency and development settings
• Case Study: Contracting dynamics in an emergency relief project

Module 2: Donor Compliance and Procurement Regulations

• Overview of donor requirements including USAID, UN agencies, EU, World Bank, and others
• NGO procurement policies and alignment with donor regulations
• Compliance requirements in multi donor funded programs
• Transparency, accountability, and audit readiness in procurement
• Case Study: Managing compliance challenges in a multi donor funded program

Module 3: Contract Drafting and Risk Management

• Key components of NGO contracts including scope, deliverables, payment terms, and termination clauses
• Identifying contractual risks such as fraud, non performance, and delays
• Risk mitigation strategies in donor funded agreements
• Strengthening accountability in sub grant and partner contracts
• Case Study: Managing risk in sub grantee and partner agreements
• Practical: Review and improve a sample NGO contract for risk exposure

Module 4: Contract Implementation and Performance Monitoring

• Tools and systems for monitoring contract implementation
• Tracking deliverables, milestones, and partner performance
• Reporting requirements and donor expectations
• Ensuring compliance throughout contract execution
• Case Study: Performance management in a livelihood development project
• Practical: Develop a contract monitoring and evaluation framework

Module 5: Dispute Resolution and Best Practices in NGO Contracting

• Managing disputes with vendors, consultants, and implementing partners
• Negotiation and conflict resolution approaches in donor environments
• Lessons learned from failed and successful contracts
• Emerging best practices in NGO and donor contracting
• Case Study: Dispute resolution in a donor funded infrastructure project
• Practical: Develop a dispute resolution and contract management action plan