Training on Managing & Negotiating with Consultants & Contractors

Module 1: Fundamentals of Contract Management

• Understanding types of contracts for consultants and contractors
• Roles, responsibilities, obligations, and expectations of parties
• Importance of clear contract structures in project success
• Case Study: Misalignment of expectations leading to project delays
• Practical: Identify contractual risks in sample contracts

Module 2: Consultant and Contractor Selection

• Prequalification, evaluation, and appointment processes
• Assessing technical capability, experience, and financial stability
• Transparent and fair selection procedures
• Case Study: Selecting a consultant for a complex infrastructure project
• Practical: Conduct consultant and contractor scoring and selection exercise

Module 3: Negotiation and Contract Finalization

• Negotiation preparation including objectives and BATNA
• Negotiating scope, fees, timelines, and performance expectations
• Finalizing contract terms and ensuring mutual agreement
• Case Study: Successful negotiation of cost and schedule with a contractor
• Practical: Role play negotiation between client and contractor or consultant

Module 4: Performance Management, Compliance, and Dispute Handling

• Setting KPIs and monitoring contract performance
• Reporting, communication, and compliance tracking
• Managing claims, variations, and contract disputes
• Case Study: Managing underperformance in a contractor led project
• Practical: Develop a contractor and consultant performance and dispute management plan

Module 5: Risk Management and Sustainable Relationships

• Identifying and managing contractual risks
• Dispute resolution mechanisms including negotiation, mediation, and arbitration
• Building long term contractor and consultant relationships
• Case Study: Resolving a contract dispute through mediation
• Practical: Develop a stakeholder engagement and contract risk management roadmap